Scattered inputs
Product requests, quantities, specifications, and terms sit across different files and formats.
Arqen Sales AI · Interactive Demo
From RFQ to quote-ready.
Turn RFQs, specifications and spreadsheets into a structured quote-ready workspace. See missing information, internal confirmations and commercial risks in one place.
Interactive demo available. Production SaaS is not yet offered as a self-serve product.
The problem
A single RFQ rarely arrives as a single clean file.
The request may be spread across email, PDFs, spreadsheets, specifications, drawings, and customer terms. Sales then has to reconstruct the commercial picture before quotation work can begin.
Missing conditions
Incoterms, destination, packaging, certifications, or deadlines may be absent or ambiguous.
Internal handoffs
Engineering, operations, logistics, and sales management each hold part of the answer.
What RFQ Copilot does
Reduce reading time. Keep the decision with people.
- Read
- Extract
- Structure
- Find missing information
- Internal confirmation
- Commercial risk check
- Quote ready
Source-first: Extracted values remain traceable to the file, sheet, cell, or page. If the data is not present, RFQ Copilot displays “Needs confirmation” instead of guessing.
Included feature
Quote Guard
Check for missing conditions and commercial risks before a quotation goes out.
Commercial risk checks inside RFQ Copilot.
Quote Guard checks the quotation workspace against defined business rules. It is not a separate standalone application.
- MOQ
- Margin
- Freight
- Packaging
- FX
- Currency
- Payment terms
- Lead time
- Incoterms
- Quote validity
Included in RFQ Copilot
What, why, and source
Each risk explains what is wrong, why it matters, and which source or company rule triggered the flag. Pricing, margin thresholds, exceptions, and commitments remain human decisions.
Human decision
AI prepares. Humans decide.
RFQ Copilot prepares
- Organizes files and line items.
- Surfaces missing information.
- Creates internal confirmation tasks.
- Checks commercial risks with deterministic rules.
- Builds a draft quotation workspace.
Your team decides
- Confirms product matching and technical fit.
- Enters or approves price and cost.
- Approves lead time and delivery commitments.
- Accepts exceptions to MOQ or payment rules.
- Reviews and sends the final quotation.
Part of Arqen Sales AI
After the quote is sent.
Reply Radar is the next planned product in the workflow, designed to surface the follow-up when a quotation or reply is waiting.
In Development
See Reply Radar →RFQ Copilot → Reply Radar
The products are designed to work together. Live cross-product data synchronization is not part of the current public demos.
Interactive demo
Understand the workflow in about two minutes.
Use fictional RFQs to test NOT READY, REVIEW, and READY states, edit quantities and prices, run scenario checks, and open a DRAFT quotation.